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B Series Contracting Timesheet Management System

astute payroll

B Series Contracting use an advanced online timesheet and payroll system known as Astute Payroll. This award-winning cloud application and payroll solution has allowed B Series Contracting to offer clients and candidates a seamless and accurate way of managing the administration process online.

The online timesheet workflow is simple:

  1. Contractors log in to their individual portal, enter in their hours and/or expenses and submit them for approval.
  2. Approvers receive an email containing a summary of timesheet hours and, after reviewing, press the Approve button.
  3. B Series Contracting processes the payroll and supplies the invoice and timesheet in one document via email.

Contracting Terms and Conditions

Contents
1. Payment Terms
2. Our Obligations and Warranties
3. Your Obligations, Warranties and Indemnities
4. Termination
5. Permanent Position


 

Payment Terms

B Series Contracting use an online timesheet management system called Astute Payroll.

On signing and return of the contract, B Series Contracting will provide you with log on details and information on how to use Astute Payroll.

All online timesheets submitted will be approved for payment by a nominated "Approver". This will ensure that all hours are accurately accounted for and the timesheets are processed for payment.

Please note that no timesheets or payments will be processed until the required approvals have been made. We will provide you with a complete record of all timesheets approved for payment and notification of timesheets that require approval.

The timesheets are to be approved before 4:00pm on the following Monday. You will be invoiced weekly and payment is required within fourteen (14) days of invoice.

The client must pay the Contractor Fee according to the number of hours or days as agreed worked by the Contractor for the Client. Invoices are produced weekly based on the actual hours or days worked by the Contractor as evidenced by an authorised timesheet.

We may vary the Contract Fee at any time without notice due to variations to any award or agreement applicable to the Contractor, or any statutory charges, levies, taxes or other payments we are lawfully required to make, or for any charges for which we may become liable in respect of providing a Contractor under this agreement.

Our Obligations and Warranties

B-Series Contracting will comply with all legal requirements in relation to the Contractor where applicable. This will include the following:

  • Payment of remuneration
  • Deduction of all appropriate taxation required by the Australian Taxation Office
  • Workers' Compensation payments
  • Superannuation Guarantee charges
  • Payroll Tax

Your Obligations, Warranties and Indemnities

  • To provide direct supervision and management of the Contractor in the performance of each job for the Client. The Client directly controls the conditions under which the assignment is performed, and the outcome of the Contractor's performance.
  • To manage the Contractor on a daily basis and advise us promptly if you have any concerns about the performance of the Contractor.
  • To take responsibility for the reimbursement of all expenses incurred by the Contractor in performing the assignment and to make all necessary arrangements with the Contractor for authorising and reimbursing expenses.
  • The Client must not discuss the Contractor Fee, or any change to the Contractor Fee, with the Contractor. These are confidential matters between us and the Client.
  • The Client is responsible for ensuring the health and safety of the Contractor while the Contractor is providing services to the Client, and must satisfy all its obligations in relation to the Contractor under applicable occupational health and safety and discrimination legislation, and accept full responsibility for these matters.

This includes, but is not limited to, the following:

  • Providing all necessary induction and other training and issuing all required policies, procedures and directions.
  • Immediately notifying us of any occupational health and safety risks or discrimination or harassment issues in connection with the provision of services by the Contractor.
  • Requiring the Contractor to perform only those tasks that the Contractor is skilled and trained to perform.
  • Immediately notifying us if there are any changes in the tasks that the Contractor is assigned to perform.
  • The responsibility for protecting the Client's confidential information and intellectual property lies solely with the Client and we are not liable for any claim arising from the Client's confidential information and intellectual property.
  • The Client is responsible for ensuring that the Contractor is adequately covered by any insurance policy held by yourself in respect to your business.
  • The Client acknowledges that we are not performing the services required of our employees or independent contractors but are instead the supplier of our employees and independent contractors, at your request, to perform work that is requested. From the time that our Contractor reports to you for their duties they are under the care, control and supervision of the Client for the duration of the assignment. In these circumstances, you agree we will not be liable to you in respect of any damage, loss or injury of whatsoever nature or kind, however caused, whether by our negligence or the negligence of one of our workers, their servants or agents or otherwise, which may be suffered or incurred, whether directly or indirectly, in respect of the services provided under these conditions of assignment.
  • To indemnify us in relation to any claim against us arising out of your breach of the above obligations.

Termination

  • The Client or we can terminate the assignment on giving one weeks' prior notice or paying the fee in lieu of notice.
  • Termination may be immediate in the event of gross misconduct of the Contractor.

Permanent Position

  • If the Contractor accepts any permanent position with the Clientt during the term of this contract or extension of it, or within a period of 6 months of the end of such term or extension, you must:
  • Tell us
  • Tell us the total annual remuneration package provided to the employee
  • Pay a recruitment fee based on total annual remuneration as follows:
  • Up to $100,000 - 16% plus GST
  • Over $100,000 - 20% plus GST
  • "Total annual remuneration package" means the combination of salary, superannuation, company car (as valued by the client) together with any other benefits, commissions or bonuses.
  • This fee is due and payable 14 days after the date of the invoice.

Why Contracting?

Contracting is a rapidly growing human resourcing practice for companies in the resources, manufacturing,  engineering and construction industries. Almost one million contractors across Australia are enjoying the flexibility, variety and development opportunities that come with working in non-permanent roles, and employers are benefiting from reduced costs, workforce flexibility and improved productivity.

For Employers

Employers who supplement their existing staff with skilled contractors enjoy a variety of windfalls. Contract hire offers a cost efficient recruitment strategy, saving employers from long term salary commitments and the associated expenses of leave, superannuation and training.


Contractors often represent a more efficient method of staffing projects that require specialist skills and experience, extra resources at select stages, or replacement staff when permanent employees are on leave. Contractors also offer the advantage of being able to start immediately, already equipped with the needed skills.

Contractors are efficient and productive, motivated by more short term KPIs, regular contract reviews and hourly payment schedules.

For Contractors

Often it's the best of the best that outsource their skills through contract arrangements, putting them in strong demand. Contractors find changing environments stimulating and learn from new and varying experiences.

They are appreciated for their specialist skills and experience, and most often rewarded with higher wages. Contractors are able to move between positions with more freedom putting their career destinies firmly in their own hands.

Whether you're an employer looking to hire for short term support or a potential employee considering contracting, speak to B Series Contracting.

B Series Contracting

B Series Contracting is a professional contracting company that provides immediate and interim recruitment solutions to the resources, construction, manufacturing and engineering sectors. The company benefits from an extensive network of clients within the B Series Group of Recruitment Consultancies. Skilled Contracting is rapidly becoming the preferred employment option for many companies and employees. B Series Contracting delivers a professional and respected contracting service to meet this growing demand.

B Series Contracting provides highly skilled and experienced contractors at short notice, essentially giving clients access to a flexible workforce.

Its services allow organisations to supplement and support their staff when the workload fluctuates in line with project requirements. For candidates it opens doors to companies and projects providing opportunities to grow portfolios and relationships.

B Series Contracting provides a range of support services including an online timesheet service and best practice Contract Management.

All legal requirements and paperwork are taken care of by B Series Contracting including:

  • Payment of remuneration
  • Deduction of all appropriate taxation required by the Australian Taxation Office
  • Workers Compensation payments
  • Public Liability and Professional Indemnity insurance
  • Superannuation Guarantee charges
  • Payroll Tax

B Series Contracting conducts Australian and international advertising campaigns to ensure it attracts the best candidates. Pre-employment screening processes help ensure the workers are ready for business on day one.

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